Improve Email Deliverability: 15 Tips for Email Marketing Success

Delivering email newsletters and sales messages to opt-in subscribers and customers is getting more exasperating-and more expensive-by the day. Delivery rates for email have gone through the virtual floor. According to MarketingSherpa, one out of every six people who asked to be on your mailing list won't receive your email newsletter or marketing message because a spam filter blocks it by mistake.

Why you're just not getting through to them
As you probably know, the challenge you are facing is primarily spam filters, electronic and human. And no wonder. Consider these sobering numbers:

• 10 out of 12 messages reviewed are considered spam (Postini.com)
• average users receive 42 unwanted sales pitches a day (Jupiter Research)
• 70% of all email messages will be spam by 2007 (Radicati Group)

Your emails fail to reach your subscribers for three basic reasons. Either the email is blocked by the subscriber's ISP or enterprise firewall (in which case it never gets delivered), the email is blocked by the subscriber's spam filter (in which case it gets delivered but is never seen) or the email is deleted by an irritable subscriber with an overzealous delete-key-finger who does not recognize your "From:" address or mistakes your email subject line for something unwelcome.

But take heart. There are some tactics you can employ today to increase your email deliverability scores and reach your newsletter subscribers and customers with the email messages they have asked you to wing their way.

1. Hire someone to monitor your mail
Your most expensive option is to retain the services of a third-party vendor to monitor your email deliverability. For a fee, ReturnPath.net, PiperSoftware.com, Deliverability.com, DeliveryMonitor.com and other companies will seed your mailing list seeded with hundreds of email addresses from a variety of domains. When your email arrives, these firms record the time, count the number of emails that escaped the spam filters, and generate a report that shows deliverability scores for each ISP. These reports help you notice which ISPs are blocking your messages or only allowing a few to get through before blocking the rest. You can take the steps needed to improve deliverability.

2. Test your email messages for spam before sending
The above companies and a host of smaller software firms let you run your email message by a spam filter before sending. They search for "free," "buy now" and other words that trigger spam filters. That way, you can see if your message is likely to be flagged as spam somewhere enroute, and tweak where needed to improve your score before hitting Send. Try the free service at www.ezinecheck.com.

3. Make sure your ISP is not on a blacklist
Spammers may have abused the servers of the autoresponder or listserver service that you use. As a result, the major ISPs may have blacklisted or blocked emails from these servers. To discover if you are blacklisted, find the IP address of the email server and do a spam database lookup at www. DNSstuff.com or www.OpenRBL.org.

4. Slow down your email send rate
Some ISPs set a threshold for how many emails you can send during one session. If you exceed this threshold, their software flags you as a spammer and blocks the remainder of your messages. One way around this wall is to send your messages in small bursts, say 200 at a time, with a pause of a few minutes between bursts. The other solution is to host your list on a reputable listserver. The more popular ones include Constant Contact, AWeber, Topica, and GotMarketing Campaigner.

5. Send your email when it's most likely to get read
If you send your message to businesses on a Friday afternoon, chances are that your recipients won't check their email until Monday morning. Your message will be buried way down the list with a ton of spam ahead of it (assuming the recipient's inbox is sorted by date). The most recent messages will get the attention, and your message will likely get overlooked or deleted in the rush to start work. The open rate for email is strongest within the first two days of delivery. Then it drops off a cliff.

6. Mail on the best days
Online marketers have discovered over the years that B to B emails are read most often when they arrive on a Tuesday, Wednesday or Thursday, around noon. Mondays are too busy. And Fridays are too close to the golf course.

7. Use the right email service
Choose a reputable service provider who is respected by the major ISPs. They will work on your behalf to keep you off blacklists and deliver your messages on time.

8. Help subscribers change addresses
In every email message, tell your subscribers where they need to go to change their address or modify their subscription. You'll reduce the number of bouncebacks you receive each mailing.

9. Use creative copy tactics to circumvent spam filters
Spam filters block your e-newsletters and marketing messages in a number of ways, and one of them is looking for words that are found in most spam. These include perfectly legitimate words and phrases, such as "free," "opportunity," "multi-level marketing [OK, that one is debatable]," "compare rates" and "free installation." Most of these words you can get around by employing a thesaurus. Instead of saying "free," say "complimentary," or "no charge." You can also disguise the word in some way (free becomes free~, or fr*ee), although you must tell your subscribers what you are doing beforehand.

10. Get your subscribers to whitelist you
When your subscribers opt-in to your list, immediately tell them to add your sending email address to their whitelist or "allowed senders" list so your messages are never blocked by the subscriber's spam filters.

11. Use a distinctive, predictable subject line
Include a phrase in every subject line that shows at a glance who you are and what your message is about. Subscribers get used to recognizing each message from you. For example, one popular e-newsletter includes the phrase "DM News-iMarketing News Daily" in every email subject line.

12. Welcome new subscribers immediately
As soon as someone signs up for your e-newsletter or opts-in to your list, send them a welcome email. Immediately establish a connection between their opt-in action and your email that confirms their membership.

13. Make your email welcome message look like your sign-up form
Help new subscribers to recognize you in their inboxes by branding your online sign-up page and your welcome email with the same colors, images and typography.

14. Send from the same domain that signs them up
The domain in your welcome message and subsequent messages should match the URL of the webpage that subscribers used to opt-in to your list, otherwise they may not recognize you as the sender and delete your message by mistake.

15. Use the same From: address
Keep your From: address constant. This helps subscribers who have added your email address to their whitelist or "allowed senders" list.

Alan Sharpe is a business-to-business direct mail copywriter and lead generation specialist. He helps businesses generate leads, close sales and retain customers, using cost-effective, compelling direct mail and email marketing. Alan also uses his direct mail advertising services to help non-profits raise funds and raise awareness of their causes, using fundraising letters. Sign up for Sharpe & Direct: The B2B direct mail marketing e-newsletter. Every Monday morning, receive in your inbox a short, helpful article on direct mail lead generation. Sign up today and receive a free copy of his special report, "30 Reasons to Use Direct Mail to Increase Sales and Attract New Customers." Read free articles, tips and other helpful advice on direct mail marketing at http://www.sharpecopy.com

TopTenWholesale News

Email Marketing Campaigns Go Mobile TopTenWholesale News Wholesalers and manufacturers should be aware of this study and know how to optimize their sites to drive mobile traffic from their email marketing campaigns. Return Path found that US consumers will check more email from their mobile devices ...

GraphicMail Includes Device Detection in their New email Marketing Reports San Francisco Chronicle (press release) Redesigned Reports Displays Device, Geo-Location and Social Engagement Metrics (PRWEB) May 18, 2012 GraphicMail, a leading global hosted email marketing solution, announced today the release of updated Reports metrics that make it easier than ever for ... and more »

Email Marketing Firm NEWSLETTER.IE Announce Email and Survey Facebook Apps MarketWatch (press release) SAN FRANCISCO, May 18, 2012 (BUSINESS WIRE) -- Today NEWSLETTER.IE announced general availability of its Facebook apps. Adding an email signup form to your facebook business page is an important way to convert fans into subscribers. and more »

StrongMail Survey Finds Lifecycle Email Marketing Outperforms Traditional ... San Francisco Chronicle (press release) Learn what email marketing leader StrongMail discovered regarding the performance of lifecycle email marketing versus traditional email marketing Redwood City, CA (PRWEB) May 16, 2012 As email marketing strategies have evolved, there is one technique ... and more »

Email Marketing Makes Your Life Easier Business 2 Community Email marketing consistently ranks as one of the top three marketing channels (along with SEO and social media). Why? Because it's effective and inexpensive. According to the Direct Marketing Association email marketing brought in an average of $40.56 ...

Effective Email Marketing Tips Connectus.net (press release) Email Marketing is one of the oldest, yet still very effective, forms of promoting any products or services or targeting the probable customers. Although in recent times, many new advertising and marketing models have been introduced.

Marketing Pilgrim

So Email Marketing's Dead? Don't Tell HubSpot That Marketing Pilgrim Everyone seems to be real quick to throw dirt on email marketing's grave these days. Why? Because it's not social media. Well, not to sound blunt (although it will), that's stupid. If you need more evidence that email is indeed alive and well you ... and more »

How to Improve Your Email Marketing NBC Chicago (blog) By David Wolinsky Ah, email marketing. The knee-jerk reaction for most people is to trash such messages in their inbox almost instantaneously, even if they subscribe to these things. And in this age of social media, you've gotta make your missives ... and more »

Will Twitter supersede email marketing in the near future? Practical Ecommerce (blog) Ever since social media blew up big, experts have sworn that Twitter will single-handedly slay email marketing as we know it. Twitter has been framed as the hip kid in town, and email marketing, long an invaluable tool for online sellers, ...

5 Steps to Developing a B2B Email Marketing Plan Business 2 Community By Douglas Burdett, Published May 19, 2012 B2B marketers who are smart about email marketing can build awareness and preference, and generate cost-effective leads and inquiries. Email marketing is one of the most effective marketing tactics available. and more »