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6 Simple Ways to Manage Your Emails Better
E-mail, a wonderful communication tool is also the greatest challenge to manage. Hundreds of mails pouring in from friends, forums, business associates, customers and subscribed newsletters and spam mail with enticing subject headers. Just imagine reading even 50 mails a day. It would take two and half hours even if you just spend 3 minutes on an average per mail. Replying to five to six important mails a day would take another hour at 10 minutes a mail. Spending up to 4 hours a day on mails may leave you with little time to do more important work. So how do you manage the clutter of mails? Creating mail folders The first thing on setting up a new mail account is to create folders for storing important mails. You can create folders such as personal mails, business mails, priority response, newsletters etc. This will help you sort the important, urgent and casual mails and prioritize your email activities. Spam and bulk mails Most mail programs have very strong spam filters and they are improving by the day. This automatically filters your mail to bulk folders based on key words and whether the mail address is in your address book among various other criteria. As a rule never read any bulk mail however enticing the subject heading may be. Just scan the headings to check whether any recognizable mail has been sent to the bulk mail folder and delete the rest ruthlessly. If you get into even opening a few mails your mail time management takes a toss for the worst. Set up temporary mail boxes Many users have temporary needs for receiving huge amount of mails. This could be due to inviting applications for a position, submitting to search engines and running a promo, ad campaign or site submissions to search engines etc. Set up a temporary mail address and delete the mailbox once the purpose is achieved. Most mail services now offer this service as regular feature. Passwords Forgetting the login and passwords are a major time waster for all mail users. Keep a separate folder for passwords and site sign ups so that you need not request the passwords every time you need to login to a site. Email Access Don't open your emails too frequently or use it as a time filler. There is phenomenon called entrainment, which to explain in simple terms is a feeling of speed and fast paced action provided by emails and net surfing and is a major source of addiction. This also gives you a feeling of having done a lot of work. Have a predefined time schedule for checking and replying to mails. Unsubscribe When you feel a service or newsletter is no longer required simply unsubscribe. You may subscribe again when the need is felt. Finally, email is a very valuable tool. Not managed well you could have thousands of mails sitting in your mail box creating huge confusion and loss of valuable time. How well you manage it will decide how effective you will be in your communication and productivity. R.G. Srinivasan is is a certified trainer and a management consultant. Check out his webpages at http://www.home-businessresources.blogspot.com
MORE RESOURCES: Agency Fusion: Email Shops Team Up To Offer Services To Enterprise Clients 05/13/2024 MediaPost Communications Best email marketing service of 2024 TechRadar Email Marketing Tactics That Work Social Media Examiner Best Email Marketing Software and Solutions 2024- businessnewsdaily.com Business News Daily Celebrating the best in email marketing Fast Company Email Marketing Tips to Make Your Next Campaign a Success Business News Daily Email Marketing Delivers ROI of up to $40 for Every Dollar Spent Spiceworks News and Insights Top 15 AI Email Marketing Platforms to Grow Your Business Influencer Marketing Hub Litmus Unveils Email Marketing Innovations with New Personalization and Monitoring Capabilities PR Newswire The Future of Email Marketing: Data and Personalization Business News Daily Five ways AI supports email marketing eMarketer Brandon Names Marissa Locher as Email Marketing Manager to Drive Innovative Campaign Strategies and Client ... Charleston Regional Business B2B Email Marketing Opportunities for Better Engagement MarketingProfs.com How Email Marketing Innovations Will Impact Brand Strategies Demand Gen Report Engage, Convert, Repeat: The Winning Formula of SMS and Email Marketing - SPONSORED CONTENT FROM Intuit ... HBR.org Daily How MSPs Can Use DMARC to Boost Email Security Channel E2E Constant Contact Review 2024 | Email Marketing and Survey Software Reviews - businessnewsdaily.com Business News Daily Google’s February 2024 Gmail Updates: What You Need to Know Spiceworks News and Insights 14 of the Best Email Marketing Templates for 2024 Influencer Marketing Hub Google and Yahoo Are Cracking Down on Inbox Spam. Don't Expect Less Email Marketing. The Wall Street Journal 20 Top Email Marketing Tools for 2024 and Why Simplilearn Email Marketing Friday Forum - February 9 MarketingProfs.com June Newsletter Ideas and Examples for 2024 Designmodo Email Design Trends for 2024 Designmodo CRM Email Marketing Software Platforms | CO- by US Chamber of Commerce CO— by the U.S. Chamber of Commerce Email Marketing for Small Business: 4 Key Tips Funding Circle 7 Email Marketing Best Practices in 2024 Metricool 9 Email Marketing Predictions for 2024 to Boost Engagement and Revenue Influencer Marketing Hub The 8 Most Notable Email Marketing Trends Influencer Marketing Hub Does email marketing still matter, and why? MintTwist Blog The Ultimate List of Email Marketing Statistics Influencer Marketing Hub 9 of the Most Effective Email Marketing Best Practices For 2024 Influencer Marketing Hub 100 Email Marketing Statistics Every Business Should Know Small Business Trends Survey: Spike in Use of AI in Email Marketing Associations Now Free Email Marketing Templates Designmodo Combining SMS and Email Marketing to Drive Better Customer Engagement and Business Outcomes Webinar ... HBR.org Daily Email Marketing for Retention: Keeping Your Clients Close with Jeff Felten Legal Talk Network |
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